Neen James tells attorneys how to be more productive when using e-mail. First, she tells us to “avoid answering email first thing in the morning.” Ah – I need to follow her advice. She also says that if you apply these strategies, you will get back some of the time you are spending on e-mail each day.
Just some of the things Neen tells us to do are:
- Unsubscribe (I’m great at this one)
- Use the Out of Office Reply (Ah – this is a life saver)
- Filter SPAM (But please check your SPAM filter too)
- Be short and to the point (Yes, brevity is best)
- Use and e-mail signature (Not having one is my biggest pet peeve!)
- Be polite (Ever get one of those e-mails with all CAPS and !!!!!!!!!)
- Spell check (and re-read aloud)
- Remove distractions (and please turn off the backgrounds…)
- Delete (But as an attorney, I say, not always….)
- Avoid BCC (It’ll come back to haunt you)
- Avoid FYI (Okay – so I need to follow this one more too)
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